Job offer letters are not legally binding but they often bring job seekers a sense of pride and/or accomplishment, so my advice would be to not miss out on the opportunity to encourage candidate excitement and committment…
The benefits of the letters far outweigh the costs, especially as they require very little effort to put together and send out (so it’s a no brainer really!).
Ultimately, before candidates receive an offer in writing, there is technically no offer on the table to them. Often potential employers will string along candidates (not necessarily on purpose) by discussing about start dates, salary and other details of the job prior to an offer letter. Quite understandably these candidates then believe that they are a confirmed hire… only to have their dreams dashed when they find out that the recruiter or hiring manager was speaking prematurely.
At the end of the day, these letters offer a sense of security and commitment from the company wishing to hire. What does it say about your commitment to the candidate in the long run if you cannot commit at the beginning?
Needing to send an offer letter?
Be sure that it is printed onto letter headed paper and that you include the following:
Congratulatory/celebratory comments – “we are very pleased to offer you…”
The job title and company name
The supervisor and team or department
The salary and any bonuses/benefits
Any conditions prior to employment – references, criminal record or medical checks
Instructions for the first day – start time, parking bays
Excitement for the future – “we look forward to working with you in the future”
Just remember, an offer letter does not constitute a contract… but it can help job seekers feel valued and that the employer is making a commitment to them.